Opportunities

Real Estate Assistant

• Position Title: Real Estate Assistant

  Reporting To: Manager, Human Resources

  Position Type: Full-Time, Permanent

  Position Summary: The Real Estate Assistant will be supporting two Real Estate Partners and one Associate and is responsible for (but not limited to) accurate and efficient processing of general administrative tasks within the real estate department. Ensures duties are completed and delivered accurately and in a timely manner.

  Responsibilities:

  • Provide secretarial support creating documents and correspondence through transcription and copy-typing, making revisions as necessary
  • Provide administrative support which include (but not limited to) completing expense reports, courier forms, file opening forms, photocopying, scanning, faxing, filing and creation of file folders
  • Professionally interact with all firm members and clients
  • Photocopy and/or organize documents for distribution, mailing and binding
  • Schedule and confirm appointments, meetings and conferences
  • Prepare and generate pre-bills for monthly billing, as needed
  • Book travel and make reservations, as required
  • Prepare minute books
  • Organize, maintain and accurately file correspondence, invoices and receipts via paper and digital formats
  • Eliminate unnecessary or outdated materials transferring inactive files to storage according to file maintenance guidelines

  Other:

  • Assist with special projects as required.
  • Other duties as assigned. 

  What You Offer:

  • Legal Assistant Diploma from an accredited institution.
  • 5+ years’ experience working within the real estate practice area in a law firm
  • Strong multi-tasking skills, with the ability to manage conflicting priorities, while respecting tight deadlines.
  • Possesses well developed verbal and written communication skills. Able to work with a variety of individuals providing quality service at all times.
  • Operates with a high degree of accuracy and has strong attention to detail.
  • Takes initiative and possesses well-developed organizational and time management skills.
  • A team player, with the ability to build relationships and provide strong customer service.
  • Proficient in Microsoft Office programs (including Word, Excel, and PowerPoint)
  • Solid transcription and proofreading skills 
  • Ability to work independently, following instructions with minimal supervision
  • Proficiency using Teraview and Conveyancer is an asset.
  • Possesses good judgment and responds well to constructive feedback.
  • Ability to discretely handle highly confidential information.
  • Willingness to learn workflow schemes and in-house processes.
  • Hands on with experience with pre-billing administration (preferably 3E)
  • Familiarity working within a DMS system is an asset.

  Success in this role means:

  • Has a strong client service approach
  • Resourceful. Strong research, investigative and problem-solving skills
  • The ability to meet tight internal and external deadlines while managing multiple projects and competing with demands for resources
  • Detail oriented
  • A self-starter with the ability to work in a collaborative, team-based environment
  • Demonstrated ability to share knowledge with others in a clear and concise manner
  • A team player, able to work with others in a deadline driven environment

  What We Offer:

  • Competitive base salary ($78,000 - $80,000)
  • Comprehensive benefit package including a Health Care Spending Account
  • Group RRSP program with employer matching contributions
  • Annual Fitness and Wellness Reimbursement program
  • Education assistance

  This posting is for a replacement. Salary will be determined based on the candidate’s experience and qualifications.

  We thank all those who apply. Only those selected for an interview will be contacted. Please note that any offer of employment will be conditional upon background and reference checks.

  If you are interested in this opportunity, please submit your resume in confidence to: HR@torkinmanes.com

   

  About Us

  Torkin Manes LLP is a vibrant, growing, medium-sized full-service law firm located in downtown Toronto. Our 100+ lawyers practise in all areas of business law and litigation. Torkin Manes is ranked as the #1 Ontario regional law firm by Canadian Lawyer and is consistently ranked as one of Canada’s top Regional law firms by Chambers Canada. Our consistent top rankings are a testament to our client service ethic, commitment to the legal profession, and success in our areas of practice.

  Torkin Manes LLP is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN) and an employer partner of the Canadian Centre for Diversity & Inclusion (CCDI). We are an Equal Opportunity Employer that is committed to inclusive, barrier-free recruitment and selection processes. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, we provide employment accommodation during the recruitment, selection and/or assessment processes. Should you require an accommodation, please contact Nazli Ghafoori, HR Manager, by email at nghafoori@torkinmanes.com or by phone 647-417-5311, and we will work with you to meet your accessibility needs.