Opportunities

Position Title:    Records Management Clerk

Reporting To:    Manager, Office Services

Position Type:   Full-Time, Contract (6 months)

Position Summary:

Torkin Manes is seeking a Records Management Clerk to join our talented team! Working closely with the Manager, Office Services, the Records Management Clerk adheres to the Firm’s record management protocols and procedures to ensure confidential Firm files are categorized, sorted, coded, and stored for future accessibility. Liaises with third-party records management vendor to store files off-site and identify those ready for destruction.  This position is performed on-site 5 days per week.

Duties and Responsibilities: 

• Sorts, categorizes, and codes materials for future accessibility using 3E and the third-party database. 
• Prepares record boxes for off-site storage, ensuring retention standards are adhered to.
• Conducts quality check of outgoing records materials to ensure records processes are accurate and adhered.
• Liaises with third party vendor to ensure pickup and transport of confidential Firm materials are followed according to the vendor contract.
• Maintains the Firm’s records management database.  Reviews archived records and follows up with those internal management to review retention, expiration/elimination dates.
• Assists legal support staff with file management for off-site storage. 
• Photocopies and organizes documents for distribution, mailing, binding, storage, and filing. 
• Accurately and appropriately files correspondence, invoices, and receipts.
• Ensures the confidentiality of all records, wherein only authorized members of the Firm gain access to stored items.
  

Qualifications: 

• Post-secondary education or experience within a similar role.
• 2 – 3 years’ experience working in a fast-paced, client-service, professional environment.
• Strong attention to detail.
• A pro-active team player.  Possesses the ability to interact with all members of the Firm to meet Firm/client needs.
• Able to complete tasks independently. Takes initiative to complete assigned tasks with limited supervision and demonstrates pride in work, to meet the expectations of the Firm.
• Possesses strong time management skills.  Able to meet deadlines and juggle multiple priorities with ease. 
• Uses judgement to prioritize and manage conflicting demands to meet the needs of clients and Firm members.  
• Possesses basic Microsoft Office skills (Word, Outlook, Contacts).  Eager to learn new skills and adapt to new technology.  Exposure to 3E System and willingness to learn third party software.
• Familiarity with working within a Document Management System is an asset.
  

Success in this role means:

• Conducts oneself in a manner consistent with Firm Values and promotes a respectful and positive work environment.
• Provides excellent client service to meet expectations of both internal and external clients.
• Exhibits strong ability to ensure all Firm policies and control procedures are adhered to.
• Able to resolve day-to-day issues independently, escalating issues where appropriate.
• Demonstrates excellent technical skills and ability to learn new software and processes.
• Is proactive and works with the team by assisting where required and shares knowledge in a clear and concise manner.
• Contributes to the department by working efficiently and identifying ways to improve processes.
• Able to quickly grasp requirements for new assignments and complete without a lot of instruction.
• Ability to be flexible with regards to hours during busy periods to meet the demands of the role.
• Exercises discretion and ability to keep matters confidential at all times.
• Ability to lift boxes weighing up to 50 pounds.

What We Offer:

• Competitive base salary

We thank all those who apply. However, only those selected for an interview will be contacted. Please note that any offer of employment will be conditional upon background and reference checks.

If you are motivated and looking to excel, please submit your resume in confidence to: HR@torkin.com

About Us

Torkin Manes LLP is a vibrant, growing, medium-sized full-service law firm located in downtown Toronto. Our 125+ lawyers practise in all areas of business law and litigation. Torkin Manes is ranked as the #1 Ontario regional law firm by Canadian Lawyer and is consistently ranked as one of Canada’s top Regional law firms by Chambers Canada. Our consistent top rankings are a testament to our client service ethic, commitment to the legal profession, and success in our areas of practice.

Torkin Manes LLP is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN) and an employer partner of the Canadian Centre for Diversity & Inclusion (CCDI). We are an Equal Opportunity Employer that is committed to inclusive, barrier-free recruitment and selection processes. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, we provide employment accommodation during the recruitment, selection and/or assessment processes. Should you require an accommodation, please contact Nazli Ghafoori, HR Manager, by email at nghafoori@torkin.com or by phone 647-417-5311, and we will work with you to meet your accessibility needs.

Position Title:    Litigation Legal Assistant

Reporting To:    Manager, Human Resources

Position Type:   Permanent, Full-Time

Position Summary: 

Torkin Manes is seeking a Litigation Legal Assistant to join our talented team! The Litigation Legal Assistant is responsible for preparing, coordinating, revising, transcribing and organizing legal and administrative documents. Keeping with practice management needs, performs other general office duties as required.

Duties and Responsibilities: 

• Provide secretarial support creating documents and correspondence through transcription and copy-typing, making revisions as necessary
• Provide administrative support which include (but not limited to) completing expense reports, courier forms, file opening forms, photocopying, scanning, faxing, filing and creation of file folders
• Professionally interact with all firm members and clients
• Photocopy and/or organize documents for distribution, mailing and binding
• Schedule and confirm appointments, meetings and conferences
• Prepare and generate pre-bills for monthly billing, as needed
• Book travel and make reservations, as required
• Prepare minute books
• Organize, maintain and accurately file correspondence, invoices and receipts via paper and digital formats
• Eliminate unnecessary or outdated materials transferring inactive files to storage according to file maintenance guidelines

Other:

• Complete special projects as required
• Other duties as assigned

Qualifications: 

• Legal Assistant Diploma from an accredited institution, with 5+ years’ experience working within a similar role in a law firm.
• Experience in Health Law is a must.
• Hands-on experience working with court or ministry forms as it relates to the litigation practice area
• Clear understanding of Rules of Civil Procedure
• Ability to work independently, following instructions with minimal supervision
• Strong technical skills working within Microsoft Word, Outlook and Calendar
• Experience using ACL
• Solid transcription and proofreading skills
• Familiar with developing basic Excel and PowerPoint charts
• Strong eye for detail
• Ability to communicate in a professional manner and provide exceptional client service
• Excellent organizational skills with the ability to manage multiple priorities with ease
• Hands-on experience with pre-bill administration (preferably using 3E)
• Familiarity working within a DMS system is an asset
  

Success in this role means:

• Has a strong client service approach
• Resourceful.  Strong research, investigative and problem solving skills
• The ability to meet tight internal and external deadlines while managing multiple projects and competing with demands for resources
• Detail oriented
• A self-starter with the ability to work in a collaborative, team based environment
• Demonstrated ability to share knowledge with others in a clear and concise manner
• A team player, able to work with others in a deadline driven environment
• Exercises discretion and ability to keep matters confidential at all times

What We Offer:

• Competitive base salary
• Comprehensive benefit and insurance plans, with HSA
• RRSP plan with employer contributions
• Fitness Benefit
• Education assistance
  

We thank all those who apply. However, only those selected for an interview will be contacted. Please note that any offer of employment will be conditional upon background and reference checks.

If you are motivated and looking to excel, please submit your resume in confidence to: HR@torkin.com

About Us

Torkin Manes LLP is a vibrant, growing, medium-sized full-service law firm located in downtown Toronto. Our 125+ lawyers practise in all areas of business law and litigation. Torkin Manes is ranked as the #1 Ontario regional law firm by Canadian Lawyer and is consistently ranked as one of Canada’s top Regional law firms by Chambers Canada. Our consistent top rankings are a testament to our client service ethic, commitment to the legal profession, and success in our areas of practice.

Torkin Manes LLP is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN) and an employer partner of the Canadian Centre for Diversity & Inclusion (CCDI). We are an Equal Opportunity Employer that is committed to inclusive, barrier-free recruitment and selection processes. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, we provide employment accommodation during the recruitment, selection and/or assessment processes. Should you require an accommodation, please contact Nazli Ghafoori, HR Manager, by email at nghafoori@torkin.com or by phone 647-417-5311, and we will work with you to meet your accessibility needs.

Position Title:    Litigation Associate

Position Summary:

Torkin Manes is seeking to add an associate to join our Health Law Group. The ideal candidate will have a minimum of one to three years of experience working on health law, professional discipline, and litigation.

As a vibrant, growing full-service law firm located in downtown Toronto, Torkin Manes LLP is proud to have been ranked the #1 Ontario Regional Law Firm by Canadian Lawyer and the #1 Regional Law Firm of the Year (Central Canada) by the Canadian Law Awards, reinforcing our outstanding legal counsel and client service excellence.

If you are a qualified applicant, please email your application (including cover letter and CV) to:

Lindsay Kantor, Director of Talent & Recruitment
Torkin Manes LLP
lkantor@torkinmanes.com

We wish to thank all applicants for their interest, however, only candidates selected for interview will be contacted. No telephone inquiries or agencies, please.

 Torkin Manes LLP is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN) and an employer partner of the Canadian Centre for Diversity & Inclusion (CCDI). We are an Equal Opportunity Employer that is committed to inclusive, barrier-free recruitment and selection processes. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, we provide employment accommodation during the recruitment, selection and/or assessment processes. Should you require an accommodation, please inform us as soon as possible, and we will work with you to meet your accessibility needs.